How Clerkcast works

Schedule and stream meetings, review captions and manage your video library. Each meeting keeps the same page from its scheduled start through replay and archive.

Live meetings

Schedule a meeting and check your stream in a private preview. When you're ready, go live with automatic captions.

Connect your encoder: Use OBS, Zoom's custom live streaming, or a hardware encoder sending H.264 video and AAC audio over RTMP, RTMPS or SRT. You can also stream from a browser over WHIP. Each channel has a permanent stream key.
Preview, then Go Live: The stream arrives in a staff-only preview. An editor clicks Go Live, or the meeting can go live by itself at its scheduled start.
Live captions: Captions are generated automatically as people speak, using your list of local names and places.
Agenda marks: Staff click each agenda item as the meeting reaches it. The marks become the recording's chapters.
Rewind while live: Viewers can go back to the start of the meeting while it's still going.
YouTube and Zoom: Send the same stream to YouTube with live captions, and send captions into the Zoom meeting itself.
Before it starts: The meeting page shows a countdown, the agenda, documents and a calendar file as soon as it's scheduled.
Replay: Residents can watch the recording at the same address as soon as the meeting ends.

Example screen, fictional town

The library

Keep live recordings and uploaded videos in a searchable library on your town's web address. Organize them by board or commission.

Example screen, fictional town

Uploads: Add past meetings and other video, up to 20 GB a file. Each one is processed with captions and chapters.
Channels: One for each board or commission, in the order you choose.
Search: Residents search titles, descriptions and captions, and each result jumps to the moment it was said.
Embeds that don't change: Embed a single meeting, or a channel's live player that always shows the current or next meeting. The code never changes.
Who can embed: Allow embeds anywhere, only on the sites you list, or nowhere, for the whole town, a channel or a video.
Downloads: Downloads are on by default. Turn them off for the whole town, a channel or an individual video.
Visibility: Draft, unlisted (by link only) or public.
Restore deleted videos: A deleted video can be restored for 30 days.

Captions

Review automatic captions alongside the recording. Correct mistakes, then verify the revision so residents know staff have checked it.

Caption editor: Play the video beside the caption list. Edit text and timing, split or merge lines, and use keyboard shortcuts as you work.
Verify: Verifying a revision records who checked it and when. The player shows “Verified captions” or “Automatic captions, not yet reviewed”.
Revisions: Changes are saved as revisions. Earlier revisions remain available, with a record of who made each change.
Local vocabulary: Add street names, board members and local terms to help the automatic captions recognize them.
Import captions: Upload a WebVTT file from a captioning service, or keep the captions already in an uploaded video.
Publish before review: Choose whether recorded captions are visible before staff verify them. Live captions are always visible.
English: Captions are in English. Clerkcast doesn't translate them into other languages.

Example screen, fictional town

Captions

Unverified captions Verify this revision

41
52:04.2 – 52:07.9
We received four. Staff recommends
42
52:07.9 – 52:11.0
the low bidder, Harlow Paving.
43
52:11.0 – 52:14.6
Work would start in April.
44
52:16.1 – 52:17.8
[Mayor Ortega] Is there a motion?

VocabularyHarlow PavingLindqvistWrenfield

Records

Attach the agenda, packet and minutes to the video. Track resident requests and caption reviews in the meeting's history.

Example screen, fictional town

Compliance

1 needs action Export CSV

Video	Captions	Archive	Status
Town Council, October 6	Verified	—
Planning Board, October 14	Unverified	—	Needs action
Budget workshop, September 29	Verified	—
Town Council, March 3, 2015Archived	None	Archived

Documents: Attach agendas, packets, minutes and memos as PDFs or links.
Requests: A form on every video lets residents ask for captions, a correction or a document in another format. Staff assign, answer and close each one.
A labeled archive: Video made before your compliance date can be moved into a clearly labeled archive area under §35.104, with the conditions confirmed and the video frozen.
Requests on archived video: Fulfill them with a private accessible copy, without changing the archived original.
The compliance record: Each video's history of publishing, caption revisions, verifications, requests and documents, as a PDF or CSV.
The report: Every video in one table, filtered by captions, visibility and archive status, with what needs action.
Accessibility statement: Publish your own statement and contact address from the admin.

Book a demo

We'll show your staff how to run a live meeting, review captions and respond to resident requests.

Request a demo About the demo town